Marty works in a fast-paced position in the ed-tech field. While Marty's position is in-person, he finds that he often has to bring work home to meet deadlines.
Recently, Marty has had to cancel plans with friends and family because of work. Marty's work/life balance is suffering and he realizes that he needs to make some changes.
These 4 time management techniques will help improve Marty's productivity at work and, in turn, improve his work/life balance.
How Can Effective Time Management Techniques Help Marty?
These techniques can help improve productivity by:
lowering stress levels
building a reputation
allowing for more work/life balance
Creating a to-do list can help you to prioritize your work. These two methods will help you apply time management techniques as you create your list:
Prioritize your day in order of importance.
A. Must do items: Most important task(s)
B. Second most important: Never move on to these until "A" tasks are complete
C. Not required: Tasks that would be nice to get done but are not requiredfor that day
Prioritize based on importance and urgency.
A. Do immediately: tasks with specific deadlines or that are overdue
B. Schedule for later: important tasks without deadlines
C. Delegate: tasks someone else can do
D. Delete: tasks that can be deleted because they are not important for your goals
2. Keep Things Organized
Organization increases productivity, reduces stress, and helps to ensure deadlines are met.
Use these time management techniques to organize your:
Desk: eliminate clutter, sort and file important documents, and have daily tools within reach
Computer files and shared drives: be specific for file names and use a folder system for different projects
Calendar: either paper or digital, label by type (personal, work, etc), and color code to indicate priority
3. Stick to a Daily Schedule
A daily schedule will create efficiency, structure, and good habits andwillincrease proficiency throughout the day.
Create a daily work schedule that includes:
Consistent start & end times
Scheduled lunch & breaks
Routines for the start & end of the workday (ie. plan for the next day in the last 15 minutes of your day)
Blocks for unscheduled tasks that arise such as meetings
Awareness of your most productive hours
Eliminating distractions during that time
4. Learn When to Say No
Saying "no" politely but firmly can be challenging — but it's one of the most powerful time management techniques you can add to your toolbox.
It's important to:
Know your limits
Recognize your strengths and weaknesses
Focus on what you're good at
Delegate tasks that can be done better or more efficiently by others
Set expectations for your time by saying, "I won't be able to get to that until tomorrow."
Check out this Byte for more information on saying "no" at work.
Quiz: Time Management Techniques for Marty
Help Marty implement time management techniques so he can become more productive!
Remember: Marty works a busy, in-person job that requires time outside of work hours in order to meet deadlines. Marty would like to maintain a better work/life balance by completing his work at the office while still meeting deadlines.
Some additional things to keep in mind about Marty:
He is a "yes" guy and often takes on more than he can handle
He loves to talk with his co-workers about the weekend sports games throughout the day
He admits he has a difficult time finding things on his desk
What are some ideas that might help Marty to improve his time management at work?