Have you ever felt overwhelmed making a decision because of competing priorities?
Whether you have personal or professional responsibilities, the Eisenhower Matrix is a simple method to help you prioritize your tasks based on urgency and importance.
Using this method to categorize your responsibilities into the following 4 quadrants, you'll be able to make effective decisions easily.
Important and urgent
Tasks in this quadrant are urgent priority. Think of tasks with deadlines and consequences if they aren't actioned right away.
A project for a work client
A research paper for school
Picking up your child from daycare
Complete tasks in your Do quadrant first as they have a great impact on yourself and others.
Which task should you do first?
Finish a marketing deck due next week
Pick up your bookstore curbside order
Get a COVID test after having symptoms
Important but not urgent
Tasks in this quadrant are high priority. Think of tasks without a set deadline but are important to your personal or professional life.
Book your annual dental cleaning
Take an online course to further your career skills
Go for a run to train for the next 10K
These are tasks that work towards the goals that you plan and schedule. If an urgent priority comes up, these are tasks you can reschedule or postpone.
What task should you schedule?
Preparing for the presentation tomorrow
Submitting your final thesis
A consultation with a career counsellor
Urgent but not important
Tasks in this quadrant are medium priority. Think of tasks that have to be completed but don't require specific skills and can be delegated or outsourced.
Responding to emails
Picking up a gift for a co-worker's retirement
These are tasks that have to get done but not necessarily by you.
Select all tasks you can delegate or outsource.
Responding to an email you were CC'd on
Picking up your cousin's birthday cake
Upload the weekly video on your YouTube
Not important and not urgent
Tasks in this quadrant are low priority. Think of tasks that have no consequences and are potential distractions that make you procrastinate.
Binge-watching your favorite Netflix show
Organizing your already clean closet
Sorting your junk mail
It can be tough, but eliminating low priority tasks so you can focus on your first 3 quadrants will make you feel relieved and accomplished once they're done. Then low priority tasks can be a reward rather than a distraction.
Which task should you eliminate?
Finishing your volunteer work
Playing your new video game
Scheduling a staff meeting
Now that you've learned the 4 quadrants of the Eisenhower Matrix, it's time to categorize your tasks and make some effective decisions.
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This Byte has been authored by
lululemon Key Leader