You're attending a meeting that uses parliamentary procedure, but all the rules and terms may seem confusing.

How do I propose an idea or ask a question? There's a motion for that!

A motion is a proposal by a member that the group take action.

A motion can be about anything, from big ideas to small requests or questions. There are a lot of motions you can use, but these 6 are the most common to help you participate in any meeting.

Main Motion

Introduce new business for the group to discuss.

now any new business?

Homer: I move that we purchase a dinosaur suit for each member.

After someone else seconds (expresses support for discussing the motion), the group discusses the pros and cons, then votes.

More than half must vote yes for the group to take action.

Amend

Propose a change to the wording of the main motion.

This can include inserting or striking out words, or both.

I have a better idea!

Main motion: I move that we purchase a dinosaur suit for each member.

Amendment: I move to amend by striking out "dinosaur" and inserting "Santa".

If the group approves the amendment, the new main motion will read:

I move that we purchase a Santa suit for each member.

The group now discusses and votes on this new proposal.

Commit Or Refer

If the group needs more time or information to make a decision, propose to create a committee to look into it.

Main motion: I move that we organize a retirement party for Paul.

Commit/Refer: I move to refer the motion to a committee of three to be appointed by the chair.

The committee will report back with a new proposal for the group to vote on.

The party planning committee is all over it.

Recess

Propose that the group take a short break. Specify the duration or time to return.

Although this motion isn't debatable, the group can amend the length of the recess.

Bob: I move to recess for five minutes.

Jan: I move to amend by striking out "for five minutes" and replacing it with "until 4:15 pm".

Point Of Information

Ask a question or for additional information about the main motion or meeting in general.

I have a question

Kate: (stands) Point of Information.

Chair: The member will state their request.

Kate: The motion calls for us to spend a lot of money. Will the Treasurer tell us how much money we have in the bank?

Chair: Mr. Treasurer, what is our bank account balance?

Point Of Order

Point out that a rule was broken and request the chair enforce the rules.

I swear I'm a rule follower

Abby: (stands) Point of order.

Chair: What is your point of order?

Abby: The agenda says the Party Committee report is next, not new business.

Chair: The point of order is well taken. Michael, please present your Party Committee report.

Quiz

Carlos needs to know more before he can vote on a main motion at the meeting. Which of these motions should he use?

Amend

Point of Order

Commit

Point of Information

Take Action

Introduce parliamentary procedure to your colleagues at the next meeting!

Let's just try it. Right?

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This Byte has been authored by

KA

Kitzzy Avilés

Learning and Development Leader and Facilitator