What is an email signature?
Email signatures are like a digital business card included at the end of all emails. They can be done on your work or personal email in countless ways.
01 | Benefits Of An Email Signature
Gives a professional look to your email
Highlights branding elements like a logo and website URL
Gives many contact options for the recipient to reach you
Builds trust by allowing recipients to learn more about you
Can promote social media channels
Creates a strong impression in the memory of the recipient after the mail has been read
Acts as supplementary information for possible employers
02 | Common Elements
Many signatures will include some of the information below after your name:
First and Last Names
Other contact information
Links to social media, LinkedIn, your website, youtube channel, Instagram, etc.
Simple Graphics and icons
Can an email signature include a quote, personal statement, and links to articles?
Yes, but keep it short
Yes, it can be super long
No, there are formal rules
No, you cannot have personal links
03 | Making The Email Signature
A) Using an Email Signature Generator
There are many websites that help you create professional-looking email signatures from templates.
Google or look up "Email Signature Generator." This will allow you to find the most up to date websites that have the best features for east to make templates. You can see an example below:
After making the email signature in the generator, you can copy it and follow the steps in the appropriate video below:
B) Making a signature manually and APPLYING it based on your email provider:
Gmail Signature Instructions
Yahoo Signature Instructions
Outlook Signature Instructions
Other Email Provider
Settings > Signature
Create an Email Signature
Personalize Colour, style, etc.
Will this work for AOL or Zoho Mail?
Always remember to double and triple-check links if they are included in a signature. A broken URL looks unprofessional and can leave a bad first impression.
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This Byte has been authored by
Director of Content Programs | Debate Coach